School of Medicine
Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.
Job Summary
This position will be 100% remote. Candidates must reside in one of the following states only: NC, CA, FL, NY, GA, MD, SC, TN, TX, VA, Washington DC, PA, NJ, MA, IL, MT, HI, CO, AZ
This position will focus primarily on effort management to ensure all effort activities are in compliance with federal agency and university guidelines. Reporting to the Effort Manager and working closely with the broader departmental research administration team, the Grants and Contracts Administrator will be accountable for monitoring and resolving effort compliance matters within the Department of Medicine Research Administration Office.
Duties and Responsibilities
- Responsible for monitoring effort, working with GCAs, investigators, division administrators to interpret award terms, resolve effort management issues and provide guidance on corrective action.
- Reviews and approves iForms and ensures that transactions meet effort commitments.
- Handles vacation pay-out, and effort card certification for employee terminations.
- Provides ongoing education and training on iform, cost-share setups, manual salary cost transfer, DUHS certification and annual effort certification to DOMRA staff.
- Addresses and troubleshoots issues on cost-share setups and manual salary cost transfers.
- Ensures that DUHS quarterly confirmation is completed.
- Complete T32 stipend expenses true-ups at project year close.
- Evaluate risk associated with various effort transactions, develop and monitor internal performance metrics to ensure high levels of service and accomplishments of objectives, and monitor effort status via the Effort Management Tool.
- Initiate and process iforms removing active payroll on ended sponsored research projects or/and ad hoc requests.
- Collect and evaluate VA MOU information for submission to SOM.
- Lead, initiate, manage and complete special projects as assigned. Create and implement processes to ensure compliance with new and existing Federal regulations. Actively participate and provide recommendations related to new system implementations or enhancements to existing systems.
- Other duties as assigned, by Grant and Contracts Manager.
Minimum Qualifications
Education
Work requires communications, analytical and organizational skills requirements. generally acquired through completion of a bachelor's degree program. process. Research or grants education and/or certification is preferred. Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is required. Successful completion of the Research Administration Academy (RAA) is required. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date. The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements willbe addressed through the performance review Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education
Experience
No experience required for candidates who possess a Bachelor's or position. Master's degree in a field of study directly related to the specific
Job Code: 00002647 GRANTS AND CONTRACTS ADMINISTRATOR
Job Level: 81
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certainjobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.