Rbl Staff Assistant

This Position is Grant Funded

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

STAFF ASSISTANT

Regional Biocontainment Laboratory (RBL) – Duke Human Vaccine Institute

OVERVIEW:
The Duke Regional Biocontainment Laboratory (RBL) Program Assistant position will serve as key administrative support for RBL investigators and staff. This position will be responsible for day-to-day administrative/office needs of the state-of-the-art biocontainment facility. The position also supports research by tracking scientific equipment and service contracts, coordinating deliveries, and reviewing orders for compliance with financial policies. The DHVI Safety Team, which is based out of the RBL, is also supported by this position.

RESPONSIBILITIES:

1. Provide administrative support to RBL leadership.
2. Schedule and coordinate arrangements for seminars, conferences, meetings, and speaking engagements as needed.
3. Assist with scheduling visitor access, maintaining visitor instruction guide, and managing parking passes.
4. Maintain office supplies and equipment.
5. Place orders in Buy@Duke to support RBL operations. Review shopping carts to ensure compliance with Buy@Duke and Duke Procurement policies. Serve as onsite resource for RBL staff on instruction and guidance for proper use of Buy@Duke.
6. Prepare monthly reports of outstanding goods receipts and coordinate with RBL staff to ensure timely compliance with requirements. Work with vendors to track deliveries and backorder status to enable timely close out of Purchase Orders.
7. Prepare travel and expense reports for reimbursement for RBL leadership.
8. Screen and route mail and documents. Assist RBL staff with outgoing commercial shipments as needed. Notify RBL staff of package deliveries.
9. Attend program and operations meetings to take minutes and monitor action items.
10. Assist in the preparation and monitoring of budgets based on program activities and departmental operations.
11. Perform other related duties as needed by RBL leadership.

REQUIRED QUALIFICATIONS AT THIS LEVEL:

• EDUCTION/TRAINING: Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in administrative support or a related business field.
• EXPERIENCE: Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, budgetary/accounting activities, OR an equivalent combination of education and relevant experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.