Registrar

Job Details

Starting Date:Jul 1, 2025

Job Description

Release Date: March 10, 2025

Application Deadline: March 24, 2025

Requisition: 11252

Current benefited staff of SMCPS who submit a timely application and meet the minimum qualifications for the position shall be granted an interview and shall be considered to fill the vacancy prior to external applicants being considered. Questions regarding your application and/or candidacy should be directed to the Department of Human Resources (hrd@smcps.org).

POSITION: Registrar

REPORTS TO: Site Administrator

LOCATION: Leonardtown High School

SALARY: The salary for this position will be based on the EASMC-ESP salary schedule for 11 month, 7 hour employees Range 15 ($42,569 - $64,383).

EFFECTIVE: July 2025

APPLICATION PROCEDURES:

Qualified applicants, including current employees of St. Mary's County Public Schools, must complete a TalentEd online application. In addition to the online application, any support documentation (copy of certification where applicable) must be scanned and uploaded to the TalentEd application. The online application and any support documentation must clearly demonstrate that the applicant meets the minimum qualifications, including information about the applicant’s background, experience, and professional qualifications. Failure to submit all required documentation will result in your application being considered incomplete. Incomplete applications will not be forwarded to the selection committee for review. All online applications must be completed no later than March 24, 2025. Following a screening of credentials, interviews will be scheduled. Please contact the Department of Human Resources with questions at 301-475-5511, ext. 1 or hrd@smcps.org.

NATURE OF WORK:

This is a highly skilled secretarial position. The employee performs secretarial work of considerable difficulty, typically works independently, and assumes a major segment of the office work. The position focuses on the registration of new students.

ESSENTIAL FUNCTIONS:

• Ability to professionally relate to and collaborate with co-workers, students, and community members
• Ability to understand and maintain confidentiality
• Ability to use technology effectively to complete tasks
• Ability to report to work daily and on time
• Ability to organize, supervise, coordinate and establish priorities of tasks to be completed
• Ability to work independently in the absence of detailed instructions and to follow complex oral and/or written instructions
• Ability to communicate courteously and tactfully with staff, students, parents, and the community in a timely manner
• Ability to work under pressure
• Possess excellent time management skills and ability to take initiative and make decisions within assigned responsibility in a challenging, fast-paced professional environment and be flexible in work responsibilities and hours
• Possess knowledge of the programs, policies, and procedures of the St. Mary’s County Public School System

DUTIES AND RESPONSIBILITIES:

• Enters and revises computerized student data (this includes grades, personal data, schedules, and attendance, etc.)
• Assists the guidance counselor with the registration and orientation of new students
• Assists in making members of the community aware of the availability and the role of counseling services
• Effectively uses data analysis and bookkeeping procedures to perform tasks
• Assists school staff in the analysis of student data in support of school programs
• Reviews and edits reports and makes data corrections in the computer as required
• Establishes and maintains a comprehensive records system for students, including withdrawals, and graduates; prepares folders and forms, enters subjects, grades, credits, test information, unity summary and summary of attendance
• Checks records of incoming students, ensures proper grade placement; carries out information; assists in reviewing transcripts of students out-of-state and out-of-county
• Assists in checking records to assure that students are meeting specific requirements of graduation and refers cases as necessary to counselors; records program changes
• Organizes and maintains cumulative folders of incoming students, in-school students’ withdrawals, and graduates
• Prepares transcripts for college, employment, and other requests, and keeps records thereof
• Assists in preparing diploma lists and in checking diplomas for accuracy; reviews graduates’ records for accuracy prior to scanning and uploading
• Computes statistical reports associated with surveys and research; computes grade point averages
• Conducts orientation tours for new students
• Assists the guidance counselor with the testing program
• Participates in the master scheduling process at the principal’s request
• Performs other related and non-related job duties as assigned

QUALIFICATIONS:

Required:

• High School Diploma or GED ;
• Three (3) years of secretarial or general office experience
• Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment)

TERM OF EMPLOYMENT:

Full-time twelve-month position.

SALARY GRADE RANGE:

The salary for this position will be based on EASMC-ESP salary schedule for twelve-month seven-hour employees – Range 15.

BARGAINING UNIT ELIGIBILITY: EASMC-ESP

Revised: 07.2024

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Dale Farrell
• 23160 Moakley St. Ste 106
• Leonardtown, Maryland 20650
• Phone: 3014755511
• Email: hrd@smcps.org