Stewardship Coordinator for Foundation Relations, Marketing, Communications & Stewardship, Duke Alumni Engagement and Development (AED).
Stewardship Coordinator for Foundation Relations Marketing, Communications & Stewardship
Summary:
This position primarily coordinates the stewardship activities of the Office of Foundation Relations (OFR), a fundraising unit focused on developing partnerships with and securing grant support from philanthropic foundations to advance university priorities. Foundation stewardship includes coordinating acknowledgements upon receipt of new grants via thank you letters and public announcements, and communicating grant impact via written reports, publications, and other means of recognition. Donor (foundation) impact reports are a key element of this fundraising strategy, in that they communicate to key donors the university’s appreciation for and use of funds received.
This position will also serve as a liaison with the Marketing & Communications team to help develop OFR’s internal communications strategy, raising awareness of the services and resources OFR provides to the campus community including leadership, faculty, staff, and fundraising colleagues.
This position reports to the Senior Director for Stewardship.
The Marketing, Communications & Stewardship is a division within Duke University Alumni Engagement & Development (AED).
Job Responsibilities
Foundation Stewardship and Impact Reporting
- Serve as liaison between AED’s Marketing, Communications, and Stewardship office (MCS) and the Office of Foundation Relations (OFR).
- Coordinate, produce, and assist with OFR impact reporting materials and activities including collaborative impact reporting for key foundations including annual reports for The Duke Endowment and Bill & Melinda Gates Foundation, and reports for other foundations as needed.
- Project lead for The Duke Endowment buildings and endowments impact report, an annual digital publication highlighting the Endowment’s relationship with and philanthropic support of Duke. With OFR and MCS colleagues, determine content; manage contractors writing and designing product; review, edit, and/or write narrative sections; select photography, proof entire report; work with areas across campus to obtain accurate reporting regarding awards including MCS and academic departments and areas; and oversee production and distribution of report.
- Parter with OFR AVP and colleagues on annual expendable grant reporting to The Duke Endowment including project management and review of draft reports (25+ reports per year).
- As needed, collaborate with MCS on other electronic or print stewardship reports for key foundations to provide multi-year reviews and creative reports that show impact of gifts.
- Manage or assist with other reporting activities for major funders as requested by and in partnership with OFR.
- Coordinate acknowledgment correspondence (thank you letters) for the president and provost regarding foundation awards and coordinate with their respective offices.
- Gather information and draft reports and responses to foundation inquiries.
- Lead annual review of stewardship activities and products.
Internal Communication Program
- Manage projects to create communications that increase faculty and staff knowledge of foundation funding opportunities and the services and resources provided by OFR.
- Help develop departmental marketing collateral to share across campus, including print material, email outreach, and presentation slides.
- With MCS and OFR team, see that updates are managed for the OFR website.
- With the MCS Social Media Specialist, explore social media strategy/activity.
- With MCS and OFR colleagues, support development of press releases and public gift/grant announcements.
- Lead annual review of OFR communications activities and products.
Skills
Required:
Writing, and editing experience
Careful attention to detail
Experience handling confidential information
Ability to manage multiple projects and deadlines simultaneously
Ability to work autonomously and as a member of a team
Use of Microsoft applications and ability to train on university databases
Experience with or willingness to learn Adobe Acrobat, MS Teams, and Asana (or project management platforms)
Valued - any combination will be considered:
Experience working with contract writers and designers
Experience developing press releases and written announcements
Experience updating and editing online content
Graphic design, including experience with or willingness to learn Adobe InDesign
Social media strategy
Behavioral Competencies
Competencies include, but are not limited to:
Self-Management
Expressing Ideas Orally and in Writing
Attention to Detail
Planning, Prioritizing, and Multitasking
Collaborating with Others
Provides Excellent Customer Service
Goal and Task Management
Organizational Awareness
Preferred Experience:
2 years of experience in communications, donor relations, fundraising, or a related field.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.