Occupational Summary
Manage and coordinate overall facility maintenance and service operations of assigned Ambulatory Services, Clinic, Hospital, or Research units within Duke University Health Systems and Engineering & Operations.
Work Performed
- Manage and coordinate the overall facility maintenance and service operations of assigned facilities and systems; establish and maintain a routine and preventive maintenance program for the facilities and supporting systems; manage day to day facility management of assigned units while providing recommendations for both short and long term improvement opportunities.
- Maintain liaison with engineers and other administrative and professional staff regarding design, construction and maintenance of facilities, systems, and equipment; review requests for construction or special maintenance projects and evaluate feasibility and cost estimates.
- Coordinate the planning and resolution of projects related to the construction, maintenance, restoration or renovation of facilities; monitor the execution, completion and inspection of projects.
- Consult and collaborate with other departments, administration, contractors, and vendors in determining facility needs specific maintenance or renovation projects as well as assessing facility needs for both short and long term planning.
- Review plans, specifications and equipment needs; inspect projects and facilities and make recommendations to ensure compliance with The Joint Commission, DFS, CMS, NFPA, OSHA, and other state and federal codes and regulations as related to maintenance and/or construction standards.
- Carry out management/supervisory responsibilities in accordance with the organization's policies and applicable procedures. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; performance management; rewarding and disciplining employees; addressing complaints and resolving problems.
- Monitor and review financial statements and reports and prepare a variety of operational reports and analysis setting forth progress, trends and appropriate recommendations or conclusions; make appropriate business recommendations to ensure the unit is operating in the most effective and efficient manner.
- Make recommendations regarding the purchase and acquisition of equipment, supplies, and maintenance/construction contracts.
- Make recommendations regarding annual operating and capital budgets as related to operational unit.
- Routinely reviews the CMMS program for completion of assigned PMs and Corrective maintenance. Provides guidance on PMs assisting in setting up new assets and assuring that all equipment is properly added to CMMS with accurate procedures according to manufacture recommendations. Generates and routinely reviews CMMS reports to assure work is completed on time and meeting all compliance requirements.
- Review and assist in developing departmental policies and procedures ensuring consistency with Duke policies, state, local and federal codes and standards.
- Conduct periodic walk-throughs in maintenance and/or construction areas in order to provide a secure and safe work environment for all faculty, staff, visitors, and patients.
Required Qualifications at this Level
Education/Training:
Generally requires a BA/BS degree in a related field or equivalent. Hospital Facilities experience will be considered in lieu of a BA/BS Degree
Experience:
Position requires a minimum of 6 years of related experience of which 3 years must be in a leadership role.
Skills:
Must have knowledge of The Joint Commission, CMS, DFS, OSHA, State and Local Codes, and NFPA standards; good communication and leadership skills required. Supervisory skills required.
Must have excellent customer service skills. Ability to handlecustomer complaints respectively, Communicates and follows up with customers on requests and work performed by E&O. Goes the extra mile to engage with the customer.
Hours
The manager position is primarily first shift Monday –Friday butwill be expected to work after-hours and weekends as necessary. Answering phone calls and providing support after hours, weekends and holidays is required.
Skills:
Must have knowledge of The Joint Commission, CMS, DFS, OSHA, State and Local Codes, and NFPA standards; good communication and leadership skills required. Supervisory skills required.
Must have excellent customer service skills. Ability to handle customer complaints respectively, Communicates and follows up with customers on requests and work performed by E&O. Goes the extra mile to engage with the customer.
Hours:
The manager position is primarily first shift Monday –Friday but will be expected to work after-hours and weekends as necessary. Answering phone calls and providing support after hours, weekends and holidays is required.
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Minimum Qualifications
Education
Generally requires a BA/BS degree in a related field or equivalent.
Experience
Position requires a minimum of 6 years of related experience of which 3 years must be in a leadership role.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.