Secretary

Waynesville School District | Waynesville, MO, United States

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Posted Date 10/23/2024

Description REPORTS TO: Principal and/or assigned supervisor
CLASSIFICATION: Classified
FLSA STATUS: Non-Exempt
EVALUATION: Performance of this position will be evaluated regularly in accordance with the Board’s policy on the evaluation of classified staff.

JOB SUMMARY
To assist the principal and other school personnel by the efficient operation of the school administrative office
The information contained in this job description is for compliance with the American Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual holding this position and additional duties may be assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Note: Reasonable accommodations will be made, if necessary, to enable individuals with disabilities to perform the essential functions.

1. Process correspondence by typing, composing in a neat professional manner.
2. Prepare copies or other instructional materials as assigned by the principal.
3. Process, photocopy, type and prepare forms for school utilization.
4. Maintain all files in a complete, orderly manner in accordance with building and district procedure.
5. Maintain an inventory of office and building supplies.
6. Maintain office logs and registers as assigned by the principal.
7. Maintain office mailing lists of community resource persons, school vendors, or others as designated by the principal.
8. Maintain textbook inventory records and equipment record information as required by the principal.
9. Make appointments and inform the participants.
10. Properly account for monies received, make out deposit slips and make bank deposits as required by the principal.
11. Monitor personnel attendance records and make accurate, timely reports in accord with district procedure.
12. Prepare and post notices to building employees as directed by the principal
13. Receive, unpack, and verify incoming shipments of materials.
14. Prepare requisitions for materials and send to business office in a timely manner.
15. Receive, sort and distribute mail and other documents.
16. Other job duties and responsibilities necessary in the operation of the principal’s office.
17. Assist other school secretaries as needed.

SUPERVISORY RESPONSIBILTIES
None
QUALIFICATION REQUIREMENTS: The individual must be able to perform each essential job duty and responsibility satisfactorily. The following requirements are representative of the knowledge, skills, and/or abilities needed to perform the job at a fully acceptable level.

EDUCATION, EXPERIENCE, AND/OR CERTIFICATION

High school diploma or equivalent.
One-year certificate from college, technical school or equivalent from accredited university with specialized coursework in business administration, secretarial science, or related field preferred.
Minimum of five years of increasingly responsible secretarial and administrative experience preferably in a public school district setting.
Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
Such alternatives to the above qualifications as the Board may deem appropriate or acceptable.

COMMUNICATION SKILLS

Ability to write reports and correspondence consistent with the duties of this position.
Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback.
Ability to read, analyze, and interpret information.
Ability to effectively present information and respond to questions, inquiries, and/or complaints.
Displays courtesy, tact, and respect when dealing with others.

MATHEMATICAL SKILLS

Ability to perform basic math using whole numbers, common fractions, and decimals consistent with the duties of this position.

REASONING ABILITY

Ability to interpret a variety of instructions and information furnished in written, oral, diagram, or schedule form.
Ability to identify and define problems, collect and analyze data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES

Maintains appropriate confidentiality.
Promotes a harassment-free environment.
Establishes and maintains effective working relationships; demonstrates a commitment to teamwork.
Ability to learn and utilize office equipment, computers, and software especially as systems are upgraded.
Ability to learn and upgrade job skills in order to meet changing demands of the position.
Excellent computer and keyboarding skills.
Ability to react well under pressure, handle and balance multiple demands at one time, work with frequent interruptions, and perform duties and tasks at expected levels of professionalism.
Extensive knowledge of and ability to perform duties in full compliance with all district, Board of Education, state and federal laws, methods, requirements, policies, procedures, and activities pertinent to the duties of this position.
Ability to work independently with minimum supervision.
Ability to use independent judgment and demonstrates initiative to act without being asked.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, and talk or hear. The employee is frequently required to reach with hands and arms, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee experiences constant interruptions and inflexible deadlines. The noise level in this environment is quiet to loud. Duties are performed primarily indoors and occasionally outdoors. In-district and out-of-town travel required as necessary for training and/or to carry out duties and responsibilities.