School Nutrition Accounting Manager (Bookkeeper)

Job Title:

School Nutrition Program Account Manager (Bookkeeper)

Pay Grade:

Grade 13

Department:

School Nutrition Program

Work Schedule:

230 Days/12 Months

Reports to:

Director of School Nutrition

Comp. Schedule:

Classified

FLSA Status:

Non-Exempt

Position Summary:

This position is responsible for performing a variety of accounting functions including developing, analyzing and interpreting various financial data, balancing and reconciling all financial accounts, and preparing and submitting all GADOE financial reports for the School Nutrition Program (SNP) as required. The position adheres to accepted accounting systems and practices, and ensures fiscal compliance with federal, state, and local government regulations for the SNP Department.

Essential Duties:

• Prepares, verifies and submits monthly financial meal count claims to the Georgia Department of Education School Nutrition Division (GaDOE) by established deadline.
• Performs monthly reconciliation of all departmental bank accounts by established deadline.
• Develops and manages filing system for all financial records, including establishing new files and purging existing files.
• Develops and prepares complex reports including estimates, forecasts, income and expenditure reports as needed by the SNP Director.
• Tracks and analyzes data for school level cost such as: food, non-food, equipment and other products.
• Reviews monthly program participation reports for accuracy.
• Assists the SNP Director with the preparation of the monthly Board of Education departmental report by providing requested financial data and program participation information.
• Researches, interprets and verifies data for inclusion in various financial reports.
• Ensures accuracy, completeness and compliance with NCBOE accounting policies and procedures.
• Prepares and submits financials to meet GADOE deadlines.
• Prepares and issues monthly departmental reimbursement checks for BOE payroll.
• Prepares all bank deposits for payments received; posts all cash payments for SNP Department.
• Prepares annual SNP employee work schedule spreadsheet for submission to the payroll office.
• Prepares and enters all journal entries for food transfers, USDA foods received, rebates, end of month inventory adjustments, returned checks, online meal payment adjustments and all revenues, receivables and payables.
• Prepares and maintains monthly balance sheet, profit and loss, and documentation of revenue and expenditures for each school for accurate financial reporting to GaDOE as required.
• Maintains spreadsheet for accrued payroll reversal at the end of the school year.
• Prepares and maintains all catering accounting records.
• Provides supervision to the SNP Department’s Payroll and Accounts Payable Technician.
• Performs other duties as assigned by the Director of School Nutrition.

Minimum Qualifications:

• Education/Certification: Associate degree in Accounting (bachelor’s degree preferred) or equivalent combination of training and experience.
• Experience: Five or more years of office experience required, preferably in a school system or government entity providing accounting and/or bookkeeping duties.
• Certification/License Preferred: Certified Public Accountant (C.P.A.). Required: None

Knowledge, Skills & Abilities:

• Thorough knowledge of the principles of governmental accounting, particularly as they relate to school system accounting.
• Solid knowledge and proficiency of computer programs and applications, including word processing, spreadsheets and database applications; particularly Microsoft Office products (Excel, Word, Access).
• Ability to analyze and interpret financial data, accounting statements, business correspondence, government rules and regulations, and procedure manuals.
• Thorough knowledge of NCSS SNP departmental policies and procedures.
• Effective oral, written, presentation and communication skills.
• Effective organizational and time management skills.
• Effective enumeration, computation and itemization skills.
• Proficiency in ten-key by touch, and accurate financial data entry.

• Highly motivated and able to work with some
• Excellent project management skills.
• Ability to work independently and in team environments to meet goals and deadlines.
• Customer focused and results driven.
• Ability to respond promptly to assigned tasks, support requests, phone calls, and
• Ability to maintain confidentiality.

Essential Physical Abilities:

• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to understand verbal instructions and to communicate effectively on the telephone and in person.
• Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions; troubleshoot and install computer systems and equipment,
• and organize documents and materials.
• Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment, repair and maintain computer systems and related equipment and to operate a motor vehicle.
• Sufficient personal mobility, flexibility, and balance, with or without reasonable accommodation, which permits the employee to work in various office/school locations with computer equipment, lifting or moving objects that weigh up to 40 lbs.
• Job tasks may require, with or without reasonable accommodation, climbing, stooping, kneeling, crouching, reaching, standing, walking, lifting, grasping and repetitive motions.

Click to View Salary Schedule: Classified Salary Schedule (See Pay Grade 13)