Job Description Summary
Working with other curriculum coordinators provides support for development, administration, and coordination of education components in the COM preclinical curriculum.Entity
Medical University of South Carolina (MUSC - Univ)Worker Type
EmployeeWorker Sub-Type?
ClassifiedCost Center
CC003538 COM DO UME Student Affairs CCPay Rate Type
SalaryPay Grade
University-06
Pay Range
$45,530 - $64,885 - $84,241Scheduled Weekly Hours
40Work Shift
Job Description
35% Preclinical Registrar
- Assist with Registering preclinical students, assists withdrawing students, and sends/checks records/transcripts as needed.
- Oversee the entire registration process, ensuring that students enroll in the correct courses, and manage any changes or withdrawals efficiently.
- Retains preclinical student rosters.
- Regularly update the student information system with accurate data on preclinical medical students including academic records.
- Maintains attendance records efficiently.
- Working with COM Student Affairs, accurately maintains information related to preclinical student enrollment, promotion, retention, Leave of Absence, as applicable.
- Act as a liaison between departments, faculty members, and preclinical students to address concerns, convey important information, and facilitate effective communication channels.
- Work closely with the main registrar’s office to ensure the preclinical student records align with university-wide standards and practices.
- Actively participate in training sessions provided by the University’s registrar’s office, staying up to date on best practices and procedural changes.
- Completes preclinical student semester grade verifications with enrollment management and using student transcripts. Changes grades at the end of the term as requested and/or approved by the curriculum leadership.
- Maintains confidential student files and records related to grades and exam results. Maintains appropriate confidentiality regarding school/workplace matters. Maintains current knowledge of legal requirements for protecting student information.
- Generate reports for COM administrators/leadership as needed.
- Compile and analyze data related to preclerkship student enrollment and attendance.
- Collaborate with academic coaches to support student success. (send student mastery sheets)
- Assist in organizing and coordinating all preclerkship exams (Proctoring schedule, student seating & scheduling make up exams)
- VA credentialing in preclerkship curriculum as needed.
- Affiliation agreements in preclerkship
- Theses specific duties emphasize the importance of meticulous record-keeping, effective communication, policy adherence, and the ability to analyze and use data to contribute to the overall success of preclinical medical students within the College of Medicine.
25% Attends all planning meetings of the Pre-Clerkship Curriculum.
- Provides assistance in preparation of the agenda and maintains minutes of all meetings.
- Assist in preparation of agenda’s, minutes, scheduling, reminders and maintains meeting attendance
- Ensure committee charters and membership lists are maintained
20% Senior Mentor Program
- Audits, tracks, and maintains all Senior Mentor COM FLEX, 3 & 4 student assignments.
- Contacts students regarding lapses in compliance
- Recruit/Retain/Assign mentors
- Manages contracts and off campus events involving the Senior Mentor Program. Collaborate with outside sales vendors for the Senior Mentor Orientation Luncheon.
- Collaborate with Senior Mentor Director
10% Academic Support of Students
- Assists with the Academic Remediation course
- Assists with Step 1 Board Review course
- Assists with Academic Coaching support
5% Educational program outcomes tracking
- Tracks and maintains Preclerkship Objectives tracker
- Tracks and maintains Education hours
5% Other.
- Provide backup support for other Coordinators as needed, including back up support for the Fall semester for the Manager of Clinical Skills.
- Provide backup support for Years 1-4 activities that require full staff effort.
- Exam proctoring as needed.
Additional Job Description
Minimum Requirements: A master's degree in education or another directly related field and two years experience in curriculum development. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/20 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Must be ambidextrous. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
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