Assoc Athletic Director of Scheduling and Internal Programming

TITLE: Associate Athletic Director, Scheduling and Internal Programs

REPORTS TO: Director of Athletics and Physical Education

SCHEDULE: Full-time, 11 months/ year. Schedule may vary according to departmental and Academy needs.

REVISION DATE: November 1, 2024

Pay Group

Type

Status

Fiscal Year Weeks

Class

Department

Location

SemiMo.(Salaried)

Regular

Three-Quarter Time

1920 annual hours (48 weeks)

Staff

Athletics

On-campus

Position Purpose

Assists the Director of Physical Education and Athletics in planning, organizing, developing, scheduling and evaluating athletic programs with primary oversight of the operating standards, systems and practices as they directly impact the overall operating excellence of the department. Oversees athletic events and game operations. Serves as a liaison between various Academy departments.

Job Responsibilities

Operations Management

• Manages interscholastic team schedules and budgets with the Athletic Director.
• Athletic Liaison: In support of the Athletic Director, serves as a direct link of communication between Admissions and College Counseling.
• Oversees Assistant Coaches and Captains Council: Via regularly scheduled meetings, institute a consistent communication to and from a select group of seasonal coaches and student athletes with the purpose of presenting a variety of relevant topics: DEI, community relations, alumni relations, professional development, mentoring, daily operational program needs.
• Coordinates the transportation, meals, and officials for athletic contests.
• Schedules athletic contests and maintains shared calendar for availability.
• Handles the contracting of athletic contests with opponent schools prior to each season.
• Collaborates, consults, and executes decisions related to contest changes (i.e. inclement weather, travel emergencies, etc.) with the Athletic Director.
• Post grad Advisor/Mentor: Implement onboarding program for postgraduates, enhance wellness and support for postgraduates, support community engagement and leadership structure
• Co-Direct departmental tournaments with Assoc. AD of Operations.
• Supports “game day” operations in conjunction with the Assoc. AD of Operations and Athletic Director.
• Coordinates Preseason schedules and needs with coaches.

Administrative Management

• Coordinates and supervises the professional drivers and ensures Red Dragon training by coaches.
• Submits athletic schedule to Asst. AD Operations and Sports Information.
• Guides and advises students and coaches when needed and maintains appropriate confidentiality.
• Supports the Athletic Director by providing leadership and direction in the development, administration, and forecasting of the full department operating budget, covering all functional areas.
• Manages and communicates departmental policies and procedures.
• Maintains shared calendar with rental coordinator and inputs athletic and PE programming black out periods.

Other

• Collaborates with other Athletic team members to address organizational needs, and initiates, participates in, leads/manages a variety of projects or provides direction on Athletic-related programs and practices.
• Ensures consistency, communication and collaboration in a small yet complex environment.
• Seeks and participates in professional development activities.
• Other duties and responsibilities as assigned.

Knowledge, Skills and Competencies

• Appreciation for athletics and well-being.
• Respect for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of Academy life.
• Possess excellent management, leadership, organizational, programming, and interpersonal skills.
• Proficient in MS Office.
• Willingness and ability to learn additional applications as needed.
• A strict adherence to confidential policies is required.
• Excellent communication (written and verbal) skills.
• Ability to engage positively and cooperatively with students, employees, and guests.
• Knowledge in planning, organizing, and implementing athletic programs.
• Self-motivated and independent.
• Demonstrated experience directing other staff.
• High degree of organizational skills with the ability to be flexible and multi-task with accuracy.
• Strong interpersonal skills with ability to develop and maintain collegial relationships, and the ability to take direction and work with others.
• Demonstrated ability to work with students by building trust and credibility.
• Excellent analytical and problem solving skills as well as a strong customer focus.
• Ability to work independently and handle multiple priorities and deadlines simultaneously.
• Ability to follow verbal and written directions, maintain a professional demeanor and restraint at all times, including stressful situations.

Direct/Indirect Reports

Direct: Assistant and JV Coaches, Strength and Conditioning Coaches.

Position Requirements

Education

• Bachelor’s degree required
• Master’s Degree preferred

Experience

• A minimum of 5 years as an Assistant Athletic Director or higher.
• Experience in an institutional or campus setting
• Experience working with adolescents in an educational setting is preferred.

Physical Requirements

1. Physical demands are in excess of those for sedentary work and will require the ability to remain standing for extended periods of time, go up and down flights of steps, lift and push heavy objects as well as stoop, squat, bend, kneel, crouch, and lift.
2. Ability and dexterity to grasp and grip and safely operate sports equipment.
3. Ability to lift and transport up to 30lbs without assistance.