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Secretary - Guidance Office

Harrisburg School District | Harrisburg, PA, United States

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Posted Date 3/13/2025
Description Job Summary: To assure the smooth and efficient operation of the Guidance Office and to continuously improve efficiency and accuracy in the performance of job responsibilities.
Essential Functions:
  • Performs general office duties including but not limited to answering phones and directing calls, responding to or redirecting emails; opening, processing, and distributing mail, preparing, typing, and maintaining forms, reports correspondence, and memos.
  • Produces, maintain and distributes reports as assigned, such as efficiency reports, report cards after importing grades and other appropriate reports. Mails and maintains records of all student recommendations and transcripts maintains student records and transfer of such records to other schools and files. Communicates deadlines for all grade reporting to professional staff.
  • Ensuring a highly welcoming and cordial environment in the Guidance Office. Leading and role modeling a positive customer service atmosphere through greeting students, families and staff members. Also through maintaining a high level of professionalism in all interactions and is solution oriented.
  • Assists staff with scholarship applications, homework/homebound assignments, college visit sign-ups and sign-ups for testing such as PSAT, ACT, ASVAB and AP Exams. Assists with standardized testing to include, preparing materials, assisting on test days and preparing completed materials for shipment.
  • Interacts with students and parents, schedule appointments with for them with the Counselor and teams of teachers.
  • Assists with class scheduling using current scheduling software, collects and process all scheduling requests for next year, and update course selection sheets and curriculum guides.
  • Assists with enrollment of new students for upcoming school year and withdrawal of students inform school. Administers placement tests to new students using standard procedures. Works with GPA and class ranking. Responsible for processing student record requests for students entering the District and maintaining permanent records.
  • Maintains confidentiality with all District information, including District and school population information.
  • Performs other duties as assigned in accordance with school policy, administrative regulations, state and federal laws.
Category
Administrative & General | Education

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