UNIV-Accountant/Fiscal Analyst II, College of Nursing

Job Description Summary

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Job Description

30% Provides support for general finance and accounting operations. Oversees accuracy of the phone bill on a monthly basis, auditing new line charges, ensuring unnecessary lines are closed and verifying the overall accuracy. Researches and reports on transaction details as needed, requiring skills in searching University systems and reporting accurately on those details. Pulls diverse data and reporting from University systems as needed. Completes journal entries and creates customer invoices in Workday. Tracks Internal Service Delivery invoices and payments in Workday, from submission to completion. Reconciles balances by fund type, and provides available balance reporting as needed. Supports data quality assurance and assists on projects to validate and clean data, requiring the ability to sort, organize and report out data through Microsoft Excel and with the use of Pivot tables.
20% Independently manages the timekeeping process (via the OurDay reporting system) for all exempt and non-exempt College of Nursing staff and faculty. This includes all classified, research grant, temporary, student employee types in addition to part-time and full-time faculty. Ensures employees are set up with appropriate schedules in the OurDay system. Pulls annual and sick leave balances for employees leaving the College. Tracks the use of holiday time for all CON employees. Pulls timekeeping reports as requested. Manages the College of Nursing portion of FMLA responsibilities, which  includes maintaining records of status, documentation, and tracking of time for employee in Box folders. Completes FMLA eligible letter that goes to employee regarding available time for use. Informs the HR Administrative Manager of employee’s start of FMLA and when they will return to work and any necessary documentation that CON is required to maintain for this.
10% Serves as the College liaison for MUSC Purchasing Card transactions made by CON cardholders. In compliance with State and MUSC policy regulations, assists CON purchasers with the filing and maintenance of electronic records for all CON purchases including but not limited to receipts, invoices, and required backup documentation. Supports employee training on procurement and reimbursement policies and procedures. 
10% Completes Foundation check requests and account reconciliation on the MUSC Foundation and MUSC University accounts. Supports the scholarship award process, reconciling scholarship expenses posting to Foundation and University funds. Conducts general audits of Foundation fund (FD006) activity occurring in University accounts. 
10% Assists the HR Administrative Manager with the onboarding and offboarding of CON employees. Independently manages and maintains the key process, including the pickup and return of keys to the MUSC lock shop  located on campus. Responsible for ensuring any new key made is operational prior to distributing to employee. Sends out weekly upcoming  new hire and termination list to involved parties. Through the  online CON ticketing system, responsible for alerting CON web developer of new or expired job postings to be added or removed from the CON website. Updates the CON FTE tracker  excel spreadsheet on a monthly basis with information provided by the HR manager. Responsible for placing phone technology requests, including the addition and removal of CON phone lines. Responsible for the tracking and validation of employee data including, but not limited to: leave of absence time periods for adjunct faculty, adjunct semester payments, adjunct contract data. 
10% Assists the HR, Finance and Research manager with the completion of costing allocations, and payroll accounting adjustments for faculty and staff. Initiates and maintains reports on costing allocations and payroll accounting adjustments that are due, in progress, late, etc. These reports will go to managers on a monthly basis. Updates the internal faculty development fund (FE&D) excel spreadsheet monthly  using Workday. Quarterly, sends, via email, each account owner their year to date faculty development funds balance (October (July-Sept) January (October-December), April (January-March) and July (April-June). Pulls FE&D balance as requested by faculty.
5% Provides general administrative support to the Finance and Administration team. This includes supporting general operations and project coordination. Responsible for the scheduling of conference rooms, as needed. Coordinates annual budget meetings  through the use of Microsoft Outlook for both in-person and virtual (Teams) with the Finance and Administration team with respective College budget owners. Helps facilitate and plan quarterly F&A team meetings and retreats to include scheduling of activity/ ordering of meals (if applicable), setting up for meeting, etc. Submits any Procurements tickets on behalf of the F&A team into the CON ticketing system. Maintains all MUSC mailing codes in each floor’s breakroom.
5% Other duties as assigned
 

Additional Job Description

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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