UNIV - Administrative Assistant - Surgery: Pediatric Surgery

Job Description Summary

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Job Description

Autonomous position providing high level administrative support to Surgeons within the Division of Pediatric Surgery. Performs various duties for clinical, academic, research, and public service activities in order to optimize time spent by these doctors on administrative matters.

Job Responsibilities:

1. Administratively supports the Division Chief of Pediatric Surgery. Works closely with the Division Chief in coordinating the activities of the division as they relate to the Department of Surgery and their role in the MUSC Children’s Hospital. Assists in maintaining unity among staff (administrative, physician extenders, students, residents, and attending physicians) with collaborative and team building qualities. 20%

2. Serves as the administrative assistant to select Pediatric surgeons. Coordinates their schedules, including scheduling meetings, preparing travel arrangements, and clinic patient visits, etc. Maintains their calendars and assembles all appropriate information for upcoming meetings or patient visits. Briefs physician prior to meetings. 20%

3. Coordinates administrative requirements of select faculty member i.e. track CME credits, assist with applications and licenses, coordinate reimbursements, triage phone calls, sort and respond to mail correspondence. Assist attending physicians and Advanced Practice Providers in academic productivity and in implementing clinical research projects. 15%

4. Responsible for scheduling and coordinating patient surgeries, diagnostic tests, or other ancillary procedures. . Improve and supervise operating room efficiency, develop strategies for effective scheduling and maximal utilization of in-patient and out-patient operating rooms. Monitors and records surgical cases and procedures performed. Maintain a comprehensive call schedule for the attending physicians and mid-level providers. Maintain a Pediatric Surgery database for select surgeons. 10%

5. On a quarterly basis collaborate with the marketing department to coordinate distribution of marketing materials to area physician and referring providers. 10%

6. Manages patient referrals ensuring that all outside records are reviewed and appropriate ancillary tests have been requested. Manage the clinic notes of select surgeons and clinical support personnel. Upload, proof and fax clinic notes to referring and consulting physicians. Manages and schedules clinic appointments, revises clinic schedules as necessary, reviews clinics prior to clinic date to ensure that they are scheduled appropriately. Participate in the development of efficient clinics / outpatient services. 10%

7. Monitor and review billing and collections. Monitor and review coding compliance. Performs audit on the E&M’s to make the billing department is processing them correctly. Collaborate effectively with UMA in improving billing, collections and RVU’s. 10%

8. Collaborate work with staff at all levels and with departments and divisions. Participate in development of new practice guidelines, standard forms, and clinical pathways. Monitor and implement compliance regulations.  5%

MUSC Minimum Training and Experience Requirements:
A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

MUSC Physical Requirements:
(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)

Ability to perform job functions while standing. (Frequent)
Ability to perform job functions while sitting. (Frequent)
Ability to perform job functions while walking. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to bend at the waist. (Infrequent)
Ability to squat and perform job functions. (Infrequent)
Ability to perform 'pinching' operations. (Infrequent)
Ability to fully use both hands/arms. (Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Continuous)
Possess good finger dexterity. (Continuous)
Ability to lift and carry 15# , unassisted. (Infrequent)
Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent)
Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent)
Ability to push/pull objects to 15 #, unassisted. (Infrequent)
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Continuous)
Ability to match or discriminate between colors. (Frequent)
Ability to determine distance/relationship between objects; depth perception. (Continuous)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous)
Ability to perform gross motor functions with frequent fine motor movements. (Continuous)
Ability to work in dusty areas (Infrequent)

Additional Job Description

A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees