Fleet Supervisor

Job Title:

Fleet Supervisor

Pay Grade:

Grade 15a

Reports to:

Director of Pupil Transportation

Work Schedule:

230 Days/12 Months

Department:

Pupil Transportation

FLSA Status:

Exempt

Position Summary:

The Fleet Supervisor is responsible for the safe, efficient, and cost-effective operation of the district's school bus fleet. Reporting directly to the Pupil Transportation Director, this role is integral to ensuring reliable, high-quality transportation services in support of district objectives.

Essential Duties:

• Oversee the safe operation and maintenance of the district’s fleet, ensuring compliance with local, state, and federal regulations.
• Monitor and enforce regulations related to fleet operation, repair, preventive maintenance, and other special conditions of the transportation department.
• Develop and maintain safe shop practices; regularly inspect tools and equipment to ensure proper usage.
• Plan and manage annual Department of Public Safety school bus inspections.
• Ensure thorough pre- and post-delivery inspections of all new vehicles.
• Develop specifications for fleet assets and manage replacement intervals through the bid process.
• Ensure shop personnel receive necessary training, including maintaining ASE certification.
• Prioritize scheduled and unscheduled repairs to maximize time and resource efficiency.
• Provide oversight to fleet technicians, including scheduling, performance feedback, coaching, and inspecting work.
• Conduct annual performance evaluations for fleet technicians, recommending corrective actions as necessary.
• Participate in recruiting fleet technicians and familiarize new hires with shop methods, procedures, and safety programs.
• Oversee parts inventory, maintain appropriate stock levels, and conduct periodic audits of frequently used parts.
• Manage the fleet management system, including data entry, report generation, and system integrity.
• Respond to and/or dispatch personnel to emergencies during and after work hours as required.
• Analyze productivity and operational reports to identify areas for improvement in fleet performance.
• Maintain accurate equipment records in accordance with all regulations and policies.
• Stay informed about trends and technical advancements within the fleet management industry.
• Maintain daily out-of-service and spare bus lists, providing updates to the Director.
• Perform additional duties as assigned.

Minimum Qualifications: All candidates selected to fill a vacant position in this classification must submit to, and pass a drug and alcohol screening, after meeting the following minimum requirements:

• High school diploma or equivalent, and specialized training in the repair and maintenance of both gasoline and diesel vehicles
• ASE certification is highly preferred.
• Valid Commercial Driver’s License (CDL) with a P & S endorsement and an acceptable MVR record.
• Minimum of five years of supervisory experience in servicing and repairing heavy-duty vehicles in a commercial or municipal setting.

Knowledge, Skills and Abilities:

• Comprehensive knowledge of safety regulations, transportation business practices, and fleet management principles.
• Strong supervisory skills with the ability to lead and motivate a team.
• In-depth understanding of local, state, and federal laws and regulations related to vehicle maintenance and inspections.
• Excellent problem-solving and decision-making abilities.
• Strong organizational, leadership, and communication skills (both written and verbal).
• Ability to work independently and in team settings to meet goals and deadlines.
• Customer-focused with a results-driven approach.
• Professional demeanor with the ability to exercise tact and diplomacy.

Essential Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• While performing the duties of this job, the employee is regularly required to stand, walk, sit, and use hands to handle, or feel.
• The employee is required to talk and hear.
• The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 50 pounds.
• The employee must have the ability to perform bus evacuations in an emergency.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust and focus.