Office Assistant

Job Summary: To provide clerical support to faculty members and administrators to enhance the educational environment of the school.
Essential Functions

• Receives visitors, prepares visitor badges determines nature of business and directs or escorts them to their destination within the school setting.
• Answers telephone to provide information, take message, or transfer calls as necessary. Provides clerical support including opening, processing, and distributing mail.
• Performs routine clerical and other duties as needed including but not limited to entering information into computers, laminating, typing, formats and edits routine memos and other standardized documents. Copies, files, and updates paper and electronic documents as needed. Composes, or transcribes from rough draft, correspondence, bulletins, memorandums, and other material, using a computer.
• Copies and assembles materials as needed by teachers for instruction and instructional displays for administrative and other staff.
• Coordinates arrival and dismissal of students and maintains records of students who are absent, late to school or class. Enters and submits written warning or detention slips as needed.
• Completes new student registration forms as needed. Copies and mails cumulative records to new educational facility for student withdrawals. Compiles and files student grade and attendance reports and other school records.
• Maintains an inventory of office supplies and performs minor maintenance of office equipment. Orders and dispenses school supplies. Informs the appropriate person in a timely manner when repairs by specialists or vendors are needed.
• Prepares a list of students who are eligible or ineligible to participate in sports or other extra-curricular activities. Enters information on students participating in field trips including parent permission forms and relevant emergency contact information. Maintains records on staffing responsibilities for students with disabilities on field trips.
• Schedules appointments, staff meetings, and video conferences as well as updates school’s calendar of events as needed.
• Makes appropriate school-wide announcements. Assists with general communications to parents, students, the community, teachers, and school administrators.
• Performs other duties as assigned in accordance with school policy, administrative regulations, state and federal laws.