Boat House Manager

TITLE: Boathouse Manager

REPORTS TO: Athletic Director

SCHEDULE: Three Quarter-time, 1600 annual hours, 10-months/year, generally mid-February through November 11am - 7pm. Schedule may vary according to departmental and Academy needs.

REVISION DATE: 3/12/2024

Pay Group

Type

Status

Fiscal Year Weeks

Class

Department

Location

Bi-Weekly

Regular

Three-Quarter time

10 months/year Mid- Feb - Nov

Staff

Athletics

On-Campus

Position Purpose

Oversees the daily operations of the boathouse to meet the required standards in service, equipment, programming, and cleanliness. The boathouse manager must be culturally aligned to the school environment with a diverse population and understand that job responsibilities extend beyond boathouse and must strive to continually improve collegiality.

This position supports Physical Education and Athletics programming, maintenance of boathouse facility and all crew equipment. The manager’s position requires on-site availability during practices and races. The Boathouse Manager works closely with students and a team of coaches.

Job Responsibilities

Equipment and supplies

• Prepares shells and motorboats for practices daily.
• Performs preventative maintenance and adjustments on all rowing equipment including engines, launches, rowing shells, barges, oars, ergometers, cox-boxes, coaching megaphones and related equipment at Boathouse and gym to ensure the safety, speed, and effectiveness of crew equipment.
• Performs maintenance/repairs to include launching/trailering motorboats, winterizing motors, and transporting boats and motors for service.
• Maintains necessary supplies and materials for operation of crew program including gasoline, towels, trainers’ supplies, tools, spare parts, and equipment.
• Coordinates logistics and works directly with repair companies to ensure appropriate registration, inspection, and maintenance for PEA boats and shells.
• Plans equipment winterizing schedule and activity with head coaches.
• Maintains trailer inspection and service trailer as needed, coordinate the regatta itinerary with the program coaches, drive trailer and boats to regattas.
• Coordinates loading and transportation of ergs across programs and for events.
• Supports competitive trips include loading/unloading of trailer, assembly/disassembly of shells, and long distance driving pulling trailer.

Administrative Management

• Supports the development, execution, and maintenance of the Saltonstall Boathouse on behalf of the Athletic Director, in conjunction with the faculty of the crew and physical education athletic programs, so that policies, procedures and protocols ensure the safety of students, personnel, and guests.
• Ensures that the facility and all activities are complying with state and local codes, laws, and regulations.
• Evaluates current safety practices and makes adjustments as necessary.
• Ensures the operating budget is maintained without compromising safety.
• Ensures that all first aid kits are stocked, as well as ensuring that all AEDs are working properly.
• Keeps accurate, up-to-date records of Boathouse budget expenses.
• Prepares yearly capital equipment requests in consultation with the head coaches during budgeting process to be submitted to the Athletic Director.
• Submits a complete inventory of all on-hand boathouse material and equipment, to include the serviceable condition of each and recommendations for replacements and those supplies needed for future operation in consultation with the head coaches.
• Monitors digital equipment inventory and manages capital equipment sales and purchases by meeting regularly with the athletic director and head coaches.
• Develops tide charts for plotting optimal and safe use of the river to share with Physical Education and Athletics.
• Tracks swimmers and non-swimmers within the crew programs and coaches.
• Ensures security and safety of coaches, visitors, team members, Boathouse, and equipment.
• Sets up and plans for crew training sessions, including attending meetings pre and post season, in conjunction with coaches, Physical Education and Athletic Departments.
• Sets up and plans for crew trips, races, and practices in conjunction with interscholastic coaches and Athletic Department.
• Creates a friendly, positive, environment through example, training, and oversight.
• With Facilities Management, coordinates spring installation/fall removal of docks at boathouse and Robert H. Stewart Waterfront Park.

Facility

• Locates, identifies, resolves and reports any potential or existing problems with the infrastructure of the Saltonstall Boathouse, dock, parking lot and other facilities.
• Maintains the Saltonstall Boathouse in order to provide a safe, state-of-the-art facility for the crew teams, coaches, and visitors.
• Serves as the main contact for Saltonstall Boathouse repairs and maintenance by coordinating logistics with the maintenance department to ensure meticulous boathouse facility at all times.
• Works to ensure that all storage rooms are clean, organized, and uncluttered.
• Assists with equipment and facility prep for all events held at Saltonstall Boathouse.
• Coordinates cleaning and maintenance of boathouse including shell bays, shop, clubroom, and exterior areas through all seasons in partnership with Facilities.
• Schedules will consist of daily, weekly, and monthly checklists.
• Leads boathouse days; working with additional support staff to ensure all equipment is in working order.

Safety & Emergency Management

• Ensures safe and competitive programming for team members, coaches, and visitors and that the boathouse and equipment are secure and safe for use.
• Assists with announced and unannounced water safety drills for crew/boathouse.
• Ensures that emergency and communications systems (telephones, 2-way radios, and communication book) are working properly and are being used by the coaches.
• Develops culture of emergency preparedness and safety among all faculty, staff, and students.

Other

• Creates a friendly and positive environment.
• Seeks and participates in professional development activities.
• Performs any other duties as assigned by management.

• Knowledge, Skills and Competencies

  • Strong interpersonal skills with ability to develop and maintain collegial relationships, and ability to take direction and work with others.
  • Excellent communication (written and verbal) skills.
  • Respect for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of Academy life.
  • A dedicated team player who can provide excellent customer service as well as manage expectations.
  • Knowledge of water hazards, water safety skills, lifesaving techniques and first aid.
  • Ability to recognize hazardous situations and adopt effective courses of action.
  • Ability to engage positively with students, employees, coaches, and guests.
  • Excellent analytical and problem-solving skills as well as a strong customer focus.
  • Demonstrated ability to collaborate with teammates and students by building trust and credibility.
  • Strong organizational skills with strong attention to detail.
  • Ability to manage short and long-term tasks and prioritize workload.
  • Time management and project management skills.
  • Strong research skills and the ability to draw information from various sources.
  • Strong work ethic coupled with an enthusiastic and passionate approach to work.
  • Commitment to the mission of Phillips Exeter Academy and the spirit of sport-based youth development.
  • Proactive problem solver who demonstrates initiative and ability to work individually and on a team.
  • Ability to follow verbal and written directions, maintain a professional demeanor and restraint at all times, including stressful situations.
  • Ability to work a flexible schedule including extended hours, weekends, and holidays.
  • Proficient in MS Office.
  • Willingness and ability to learn additional applications as needed.
  • Demonstrated commitment to diversity and inclusivity and to serving the needs of a diverse and inclusive community with diplomacy and tact.
  • A strict adherence to confidential policies is required.

  Direct/Indirect Reports

  None.

  Position Requirements

  Education

  • High school diploma or GED required.
  • Bachelor's degree preferred.

  Experience

  • Experience with marine repairs and maintenance of boating equipment.
  • Requires experience repairing and performing preventative maintenance on outboard motors as well as expertise with common hand and power tools.
  • Experience with motorboats and commercial boating safety required.
  • Must have experience with and be knowledgeable about working with wood, Carbon fiber, fiberglass, and metal.
  • Knowledge of crew shells and equipment preferred.
  • Experience driving large boat trailers.
  • Valid driver’s license.
  • Experience in an academic institution preferred.
  • Experience working with adolescents in an educational setting preferred.

  Physical Requirements

  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  1. Physical demands are in excess of those for sedentary work and will require the ability to remain standing for extended periods of time, go up and down flights of steps, lift and push heavy objects as well as stoop, squat, bend, kneel, crouch, and lift.
  2. Ability to lift and transport a minimum of 50lbs without assistance.
  3. Ability to sit in a normal seated position for extended periods of time.
  4. Ability to drive long distances.
  5. Reaching by extending hand(s) or arm(s) in any direction.

  Additional Requirements

  
  
  1. Successfully complete a criminal background check (reviewed every 5 years).
  2. Clean Driving record (reviewed annually).